Books that close on a schedule, not when you find time
Most owners do not fall behind on bookkeeping because they stopped caring. They fall behind because coding a month of bank activity loses every week to payroll, to a customer call, to anything with a person waiting on the other end. One quarter slips, then two, and the honest answer to how last month went becomes a guess at the bank balance.
AccuLedgers runs your close as a dated process. Bank and credit card feeds import daily, transactions are coded against a chart of accounts built around how your business earns and spends, and every account is reconciled to its statement. Your dedicated bookkeeper reviews the period, clears open items, and locks it, so the numbers you read in March are the numbers your preparer sees in April.
If you are years behind, start here anyway. Catch-up is the same process run backwards: prior periods rebuilt one at a time, each reconciled, opening balances agreed with you in writing, and tax-ready statements issued for every year you were dark. Once the history is clean you move into the monthly cycle without onboarding a second time.
Everything in bookkeeping & accounting, handled.
Daily transaction coding
Read-only bank and card feeds import activity daily, and every transaction is coded to a specific account with the vendor and class detail your reports depend on.
Chart of accounts rebuild
We structure accounts around how your business earns and spends, separate cost of goods from overhead, and retire the duplicate accounts that distort every report built on them.
Bank and card reconciliation
Each bank, credit card, loan, and merchant processor account is tied to its statement every month, so a missing deposit or double-posted charge surfaces in weeks rather than at year-end.
Month-end close
Accruals and prepaids reviewed, fixed asset additions capitalized or expensed, cutoff enforced, and the period locked once your bookkeeper signs off, so closed months stop quietly changing.
Monthly financial statements
P&L, balance sheet, and statement of cash flows every month with prior-period and year-to-date comparison, so margin movement and cash movement read as two separate questions.
Receipt and expense records
Receipts forwarded by email or captured in-app are matched to the transaction they support, so each expense carries its documentation on the line it belongs to.
Year-end tax packet
Closed trial balance, reconciled statements, depreciation schedule, loan amortization, and 1099 vendor totals, delivered as one package so your preparer starts on the return instead of on questions.
Prior-period catch-up
Unrecorded months or years rebuilt period by period and reconciled, with anything that may warrant an amended return flagged for your preparer alongside the detail behind it.
From first call to steady state.
- 01
Free consultation
A 30-minute call to size transaction volume, entity type, how many periods are open, and the condition of your current file. No commitment, and you leave with a scope either way.
- 02
Connect and assess
We connect QuickBooks Online or Xero and your read-only bank feeds, typically within one to three business days, then report what the existing file gets wrong and what correcting it involves.
- 03
Catch-up and cleanup
Prior periods rebuilt and reconciled, chart of accounts corrected, opening balances agreed with you, and tax-ready statements issued for every year covered before monthly service begins.
- 04
Fixed-date monthly close
Your bookkeeper codes, reconciles, closes, and delivers statements on the same date each month, with a short list of items that need a decision from you rather than a full review.
Built for businesses that look like this.
- Owner-operated service firms keeping books in a spreadsheet at night and reconciling only when the bank balance looks wrong
- S corporations and partnerships that need several prior years rebuilt before Form 1120-S or Form 1065 can be filed
- E-commerce sellers whose Shopify, Amazon, and Stripe deposits arrive net of fees and never tie to recorded gross revenue
- Contractors and trades tracking job costs, retainage, and subcontractor 1099-NEC detail across overlapping projects
- Companies heading into SBA financing, a bank covenant review, or a sale, where reconciled statements are a condition of the process
Bookkeeping & Accounting — answered.
I'm three years behind on my books. Can you still fix them?
Yes. Catch-up is one of the most common reasons businesses come to us. We rebuild each prior period, reconcile every bank, card, and loan account to its statements, agree opening balances with you, and issue tax-ready financials for every year covered. Turnaround is often one to two weeks, depending on transaction volume and how much documentation still exists. Monthly service begins once the history is clean.
What does monthly bookkeeping include?
Transaction coding, reconciliation of every bank, credit card, and loan account, a month-end close, and delivery of your P&L, balance sheet, and cash flow statement. One dedicated bookkeeper owns your file and reviews the period before anything is published, then sends you the short list that needs your input, such as an unidentified deposit or a vendor approaching the 1099-NEC reporting threshold.
How much does small business bookkeeping cost?
Pricing is scoped per business, because the work is driven by transaction volume, how many accounts need reconciling, your entity type, and how many prior periods are open. We quote after a free 30-minute call rather than publishing a tier that would not match your file. Services are month-to-month with 30 days notice to change or cancel, so a quote is not a lock-in.
Do I have to switch accounting software?
No. We work primarily in QuickBooks Online and Xero, and also support Wave, FreshBooks, and Sage. You keep your own subscription and your own admin login. If the existing file is damaged past repair we will say so and set up a clean one with agreed opening balances. We do not move you into proprietary software you would lose access to after leaving.
Do I still need a CPA if you handle my bookkeeping?
Bookkeeping produces the records a return is built from, which is not the same work as preparing and signing one. We deliver the year-end packet your preparer works from, and we coordinate with CPA professionals on tax questions and planning. If you already have a CPA, we send the packet over and answer their follow-up questions directly instead of routing them through you.
Is it safe to give a bookkeeper access to my bank accounts?
Access is read-only. We can see transactions and balances, and we cannot move money or initiate a payment from your accounts. Data is encrypted in transit with TLS 1.3 and at rest with AES-256, and access is limited to the people assigned to your file. You own the data throughout, and it exports in a format QuickBooks or Xero opens.
Do you work with Canadian businesses?
Yes. Books are kept in CAD with GST/HST and provincial sales tax tracked as recoverable input tax credits rather than buried in expenses, so your returns reconcile to your ledger. We work in QuickBooks Online and Xero on both sides of the border, and for businesses operating in both countries we keep one chart of accounts with the currencies separated rather than two disconnected sets of books.